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Cover Letter | Transitioning from Mail Room to Admin Assistant


Mr. John Smith
Department Manager
ABC Company
1234 E. Main Street
Any Town, US 55555

Dear Mr. Smith:

I offer more than six years of experience coordinating corporate mailroom operations and related administrative activities as the company’s point of contact for all deliverables throughout the day.

It is ironic that the cliche, “works in the mail room,” has such a negative connotation when, in fact, the scope of my responsibilities are so involved and important that everyone in the company jokes that the place would fall apart without me. The truth is, it would be far from a laughing matter if the communications and schedules were mishandled in anyway. It really is a very important job, and I do it well.

Sometimes it is difficult to move up in a company when no one else wants the job and when a person does the job so efficiently. I am experiencing a sense of guilt for wanting to leave the position because the company would literally be in a state of confusion for weeks on end.But I must move on. 

I have so much to offer in an administrative position as the right-arm assistant to a senior executive. In addition to managing calendars, meetings, travel arrangements, expense reports, and preparing all written correspondence and reports, I would be an invaluable manager of large-scale projects that require a great attention to detail and follow through to make sure it is done correctly and on-time.

In addition to my administrative abilities and project coordination skills, I possess exceptional interpersonal communications skills. I am a true “people person” who gets along well with all levels of an organization in a very professional manner.

I have a knack for names and numbers and can memorize an extensive amount of information and recall it at will. This is a valuable skill to have when someone asks questions about something on the spot. I have been known to save the day on several occasions exercising this innate skill.

Please know that my long-ranged goal is to eventually become a member of your management team. This is more than a job transition for me. Its a career move.

Thank you for your time. I look forward to being invited to interview for the position, as there is more to discuss than what my resume can fully cover. 

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