Admin Assistant – Media Planner

Administrative Assistant - Media Planner




 

ADMINISTRATIVE ASSISTANT / MEDIA PLANNER

Creative and business-minded administrative professional adept at managing projects and programs in corporate and media-driven workplaces. Excels at supporting senior-level executives and managing multi-state promotional initiatives and events. Teams well with stakeholders, advertising agencies, and vendors.

National Promotional Planning | Administrative Support
General Accounting | Client & Agency Relations
Trade Show Management  

PROFESSIONAL EXPERIENCE

ASSISTANT TO VP OPERATIONS
MEDIA GALORE, Wichita, KS | 2009 – Present

  • Manage details of conference calls, in-house and off-site meetings and luncheons,travel arrangements, calendars, itineraries, and preparation of expense reports.
  • Prepare print and web-based registration forms and work with A/R to process payments.
  • Follow-up with Accounts Payable Department to ensure invoices are paid on time.
  • Collaborate with printers on the cost-effective design and printing of logo changes, letterhead, envelopes, business cards, literature, presentations and product line inserts.
  • Handle inventory and requisitioning of supplies; research to secure savings on all items.
  • Organize the planning of trade shows, conventions and seminars; book event venues.
  • Exercise keen judgment, decision-making abilities and high level of confidentiality.
  • Collaborate with management to gather information pertaining to key issues.
  • Liaison between management and field sales personnel to ensure proper communication.
  • Assist out-of-town candidates with travel, hotel and car service arrangements.
  • Communicate with external contacts to properly handle direction of business relations.

ASSISTANT TO VP PROMOTIONS
SUPERMARKET PRICEWARS, Bartlett, KS | 2003 – 2009

  • Managed a busy promotions office in all areas of meetings and travel coordination to
    promoting food and health & beauty products spanning multiple categories.
  • Coordinated ad promos for supermarket chains in 35 U.S. states such as CTS, K-Smart, Kings & Mullens.
  • Trained Corporate and field staff on best practices and procedures in line with policy, schedules, customer preferences, and brand knowledge to ensure the accurate promotion of 25,000 items.
  • Served as point person for advertising agencies and store managers to obtain ad specs.
  • Resolved problems with pricing adjustments, quality printing, and in-store formats.
  • Tracked and verified invoices for 1,500+ stores and managed both A/R and collection activities.
  • Created training manuals and marketing kits for all promotional teams.

EDUCATION

Associates in Secretarial Science | Emily College, Wichita, KS

COMPUTER SKILLS

MS Word, Excel, and PowerPoint; SharePoint;
Adobe Photoshop and Illustrator; QuickBooks

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